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DO I NEED THIS TOOLKIT?
WHAT DO I NEED TO KNOW?
WHAT DO I NEED TO DO?
ØDeveloping OVC Policies
ØBackground data
ØConsulting with stakeholders
ØDeciding what to do
ØCommon pitfalls
ØTargeting
ØMonitoring and evaluation
ØRoles and responsibilities
ØCosting issues

WHAT'S SPECIAL ABOUT MY SECTOR?

 


  Roles and Responsibilities during Implementation

 

When and how to organize an Advisory and Selection Committee

If the success of the project depends upon the collaboration of multiple ministries and other players, an Advisory and Selection Committee at the central level might help ensure better collaboration. Such committees may already exist, e.g., National HIV/AIDS Committees. If funds are to be distributed through grants at the local or central level, it is probably better if the funding decisions are made by an impartial committee made up of people with some specialized technical knowledge of OVC and placed outside of the Government implementing agency. This would encourage impartial and transparent decisions and discourage leakages. The closer these committees are to the groups that will be benefiting from the funds, the more useful knowledge they will have of the groups and their capacities. At the same time, beware of conflicts of interest among the committee members. When practical, regional advisory and selection committees could be established to decentralize and speed up decision making. Here are a few rules of thumb for establishing such a committee:

  • Select people who are known for their honesty.
  • Make sure that all members sign an agreement to disclose all conflicts of interest and to withhold from voting in cases where a conflict exists. Include strong penalties, such as removal from the committee, for those who do not reveal their conflicts of interest.
  • Make sure that the committee members receive training to perform their function effectively and transparently.
  • Plan for staff or consultants to evaluate each proposal to be considered by the Advisory and Selection Committee through a desk review. These measures will make it more difficult for a committee member to recommend a project or organization that clearly does not meet the objective review criteria.

The success of an OVC project will depend upon all partners effectively fulfilling their assigned roles. This, in turn, will depend upon a number of other factors. Each key partner must have a clear understanding of its roles and responsibilities, and a shared understanding of clear and accessible operating procedures in the form of an operating manual. Each partner must receive the training and technical assistance necessary to perform its assigned functions in accordance with operating manual guidelines. The government implementing agency will need to play an effective coordination and supervision function to ensure that its partners work effectively as a team and contribute to achieving the project outcomes. Finally, performance must be monitored regularly and adjustments made along the way to improve project performance.

 


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